Last Updated (ToU): 22.02.2025

These Terms of Use (“Terms”) govern your access to and use of the website and services (collectively, the “Services”) provided by CFX Systems (“Company,” “we,” “us,” or “our”). By accessing or using our Services, you agree to be bound by these Terms. If you do not agree to all the Terms, you may not access or use our Services.

 

1. Business and Contact Information

 

1.1 Provider

CFX Systems

Company Number: 14804292

Registered Office: The Picasso Building, Caldervale Road, Wakefield, West Yorkshire, United Kingdom, WF1 5PF

 

 

1.2 Contact

 

Email: hello@cfx-systems.eu

Address: “same as above”

 

2. Nature of the Website and Services

 

2.1 Website Information

Our website provides information about self-hosted AI solutions, including our proprietary AI agent, K.I.R.A., designed to operate on your private IT infrastructure (on-premise or private cloud) with a focus on business and professional use.

 

 

2.2 Services

• Self-Hosted AI: We offer software, technical setup, and ongoing support for our AI solutions.

 

• K.I.R.A. AI Agent: A self-hosted AI agent that can be deployed in a private IT environment.

 

• Customization: We provide setup, customization, and optional enterprise solutions based on user needs.

 

 

3. User Requirements

 

3.1 Eligibility

• You must be a professional or business entity, or an individual acting in a business context, capable of entering into a binding contract under applicable law.

 

• We prefer to serve businesses and professionals who are seeking AI solutions for commercial or professional use.

 

 

3.2 Account Creation

• If you choose to set up an account with us (e.g., for accessing or configuring the K.I.R.A. agent), you must provide accurate and complete information.

 

• You are responsible for all activities that occur under your account and must keep your login credentials confidential.

 

 

3.3 Restrictions

• You must not use our Services for any unlawful purpose or in violation of these Terms.

 

• You agree to comply with applicable laws and regulations when using our Services.

 

 

4. Payment Terms

 

4.1 Fees and Charges

• Setup Fee and Monthly Subscription: Access to the standard configuration of K.I.R.A. typically involves a setup fee and a recurring monthly subscription.

 

• Customized Solutions: If you require custom extensions or an enterprise/multi-user solution, fees will be based on a separate quote or agreement.

 

 

4.2 Billing and Payment

• All fees are payable in accordance with the payment terms stated at the time of purchase or in a separate agreement.

 

• You agree to provide accurate billing information and to keep your payment details up to date.

 

 

4.3 Refunds

• Refund policies, if any, will be specified in a separate agreement or in purchase terms and conditions.

 

 

5. Content Ownership and Intellectual Property

 

5.1 Ownership by CFX Systems

• Unless otherwise stated, all content on our website (text, images, videos, logos, graphics, etc.) is owned by CFX Systems or our licensors.

 

• Unauthorized reproduction, distribution, or modification of any content is strictly prohibited.

 

 

5.2 Limited License

• We grant you a limited, non-exclusive, non-transferable, revocable license to access and view the website solely for your internal business or informational purposes, subject to these Terms.

 

• You must not remove, alter, or obscure any copyright, trademark, or other proprietary notices.

 

 

5.3 Prohibited Use

• You may not reproduce, redistribute, sell, create derivative works from, decompile, reverse engineer, or otherwise exploit the website content without our express prior written consent.

 

 

6. User-Generated Content (UGC)

 

6.1 Website UGC

• Currently, we do not allow posting or uploading user-generated content directly on our website.

 

 

6.2 K.I.R.A. UGC

• If you use the K.I.R.A. agent on your premises or private cloud, any data, content, or information you upload, input, or generate (“UGC”) while using K.I.R.A. remains your property.

 

• You acknowledge that you are solely responsible for all UGC you provide and for ensuring you have the rights or permissions to use or upload such UGC.

 

 

6.3 Ownership and Responsibility

• You retain full ownership and responsibility for UGC. CFX Systems does not claim any ownership rights over your UGC.

 

• You agree not to use K.I.R.A. to engage in any activity that is unlawful, defamatory, harassing, infringes on any third-party rights, or violates any applicable regulations.

 

 

7. Liability and Disclaimers

 

7.1 Limitation of Liability

• To the fullest extent permitted by applicable law, CFX Systems, its officers, directors, employees, or agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, use, goodwill, or other intangible losses arising out of or related to your use of or inability to use the Services.

 

 

7.2 Disclaimer of Warranties

• The Services (including the AI-generated results from K.I.R.A.) are provided on an “as is” and “as available” basis without warranties of any kind, either express or implied.

 

• You acknowledge that the AI-generated outputs or actions are informational or assistive in nature and that you are fully responsible for any decisions, actions, or outcomes arising from their use.

 

 

7.3 User Responsibility

• You understand that any data, information, or content generated by K.I.R.A. is not guaranteed to be accurate, complete, or reliable.

 

• You agree to exercise due diligence, including verifying outputs where appropriate, and bear full responsibility for any reliance on AI-generated content.

 

 

8. Dispute Resolution

 

8.1 Arbitration or Court Venue

• If you are based in Germany or the European Union, you agree that any disputes arising out of or in connection with these Terms shall be resolved by the competent courts in Marburg, Germany, unless another form of dispute resolution (e.g., arbitration) is specified in a separate written agreement.

 

 

8.2 Good Faith Negotiations

• In the event of any dispute, the parties agree to attempt to resolve the matter amicably through good faith negotiations before taking any formal legal action as quick as possible but within maximum 90 days.

 

 

9. Governing Law

• These Terms shall be governed by and construed in accordance with the laws of the Federal Republic of Germany. The courts in Marburg, Germany, shall have exclusive jurisdiction over any legal matters arising from these Terms or your use of the Services.

 

 

10. Termination

 

10.1 Suspension or Termination

• We reserve the right to suspend or terminate your access to the Services (including any accounts you hold) at any time and without liability, if we reasonably believe you have breached these Terms.

 

 

10.2 Survival of Provisions

• Upon termination, all provisions of these Terms that by their nature should survive will remain in effect (e.g., limitation of liability, governing law, and dispute resolution).

11. Indemnification

• You agree to defend, indemnify, and hold harmless CFX Systems, its affiliates, and their respective officers, directors, employees, and agents from and against any claims, liabilities, damages, judgments, awards, losses, costs, or expenses arising out of or in any way connected with your use of the Services, including your UGC, your breach of these Terms, or your violation of any applicable law or regulation.

 

 

12. Changes to Terms

• We may modify these Terms from time to time. If we make significant changes, we will provide notice by posting the updated Terms on our website and updating the “Last Updated” date above. Your continued use of the Services after any modifications indicates your acceptance of the revised Terms.

 

 

13. Privacy Policy

• Your use of our Services may also be governed by our Privacy Policy, which explains how we collect, store, and process personal data. We encourage you to review our Privacy Policy [Link in Footer] for more information.

 

 

14. Severability

• If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect.

 

 

15. Entire Agreement

• These Terms, together with any additional agreements or policies referenced herein, constitute the entire agreement between you and CFX Systems regarding your use of the Services and supersede any prior agreements or understandings, whether written or oral.

 

 

16. Contact Us

• If you have any questions or concerns about these Terms or the Services, please contact us at:

Email: hello@cfx-systems.eu

 

By using our website or Services, you acknowledge that you have read, understood, and agree to these Terms of Use.